Manual Right To Work Checks
Step 1 Obtain the original documents from either List A or List B
Step 2 Check the documents are genuine and that the appearance on the document is consistent with the physical appearance, any permissions to work are still valid, check any restrictions, documents appear genuine. Check in the presence of the document holder.
Step 3 Copy – a clear copy of each document with a record of when the check was made and store it so that it cannot be altered (scanned, photocopy version).
Retain passport pages with the expiry date, photograph, nationality, date of birth, signature, expiry date, biometric details and visa details and other documents in full BRP both sides or Residence Card.
KEEP ALL DOCUMENTS FOR THE DURATION OF EMPLOYMENT AND 2 YEARS AFTERWARDS.
|Passport – British, citizen of UK & Colonies with Right of Abode|
|Passport – EEA or Switzerland|
|Registration Certificate of Permanent Resident document issued to a national of EEA or Switzerland|
|Permanent resident document to EEA/Switzerland family member|
|BRP confirming Indefinite Leave in the United Kingdom|
|Current Immigration status document with NI number|
|Long or short birth certificate or adoption certificate issued in the United Kingdom with National Insurance number|
|Birth certified issued in Channel Islands with National Insurance Number|
|Certificate of Registration of Naturalisation as a British citizen with a National Insurance Number|
|LIST B – Group 1|
|Current Passport and BRP to show stay in the United Kingdom|
|Current Residence Card issued to EEA Family/Swiss National|
|Current Immigration Status Document containing photo with work endorsement number|
|LIST B – Group 2|
|Certificate of Application issued to a family member EEA/Swiss National less than 6 months with a Positive Verification Notice from Employer Checking Service|
Online Right To Work Checks
Since 28th January 2019, an online right to work check will provide Employers with a statutory excuse/defence against a civil penalty in the event of illegal working.
Online checks can only be conducted if the Applicant has the following:-
status under the EU Settlement Scheme
Biometric Residence Permit or
Biometric Residence Card
The check is conducted via an online service on gov.uk using the Applicant’s share code that employers will need to be provided by the Applicant.
The Home Office has an audit record of online checks conducted by Employer using the service.
Step 1: Access the online checking service
Step 2: Check the photograph on the online right to work and check it is the same as the Applicant – view the employer section on the online portal
Step 3: Retain a clear copy of the online response.